We have two new full-time, permanent job opportunities to join our ever growing team in our Newry offices. Both jobs require individuals who are highly organised, confident in speaking with both clients and colleagues with a highly motivated ‘can-do’ attitude. Full job descriptions are below:
Occupational Health Administrator
Main duties & responsibilities
- Deliver effective secretarial and administrative support to the OH team but not exhaustive; audio typing, post management, maintaining patients’ notes, filing and liaising with external Specialists and agencies as required.
- Act as a point of contact for patients, HR, clients, business units and external Specialists and agencies.
- Provide full administrative support to management.
- Answer incoming telephone calls managing enquires by offering professional, timely, sensitive, accurate advice and redirecting callers to the relevant member of the OH team if appropriate.
- Manage patient appointments and meetings for all members of the OH team, recording and communicating appropriately information to the relevant OH team members.
- Manage the clinical report process ensuring they are delivered to clients in a timely manner. Liaise as directed with client representatives.
- Communicate with the HR / H&S team to ensure all referrals and information is received prior to the appropriate clinic day.
- Assist employees with any administrative details required pre or post their OH consultation.
- Monitor and liaise with Specialists/ external agencies regarding reports the OH require.
- Compile OH service statistics required for management information reporting.
Essential Criteria
- A diploma or higher level qualification in an administration or similar related area
- A minimum of 1 years’ administrative experience.
- The ability to work in a highly demanding working environment
- Excellent time management and organisational skills
- Excellent interpersonal & IT skills with a good knowledge of Microsoft Office
Closing Date for applications: On or before Monday 9th July
Service Coordinator
Main duties & responsibilities
- Managing all incoming Occupational Health service bookings
- Managing Nurse & Doctor schedules on a daily basis and updating relevant personnel of any changes
- Preparing and forwarding appropriate paperwork to new bookings and ensuring the correct document packs and forms are provided with direction for use
- Arranging for the triaging of Management Referral Forms upon receipt from clients
- Tracking annual client programmes and sending reminders on a monthly basis
- Assisting with the weekly management of inventory including medical equipment and consumables
Essential Criteria
- A diploma or higher-level qualification in an administration or similar related area
- A minimum of 2 years’ administrative experience
- The ability to work in a highly demanding working environment
- Excellent time management and organisational skills
- Excellent interpersonal & IT skills with a good knowledge of Microsoft Office
Closing Date for applications: On or before Friday 20th July
Hours: Monday – Friday 9:00 am – 5:15pm
Please Note: Only shortlisted candidates will be contacted. Health Matters are an equal opportunity employer
To register your interest please submit a copy of your CV accompanied by an appropriate cover letter to Connor O’Rourke, [email protected]